Manual checks are slow
Teams spend valuable floor time searching shelves, checking labels, and rewriting notes instead of serving customers and maintaining departments.
Built for grocery store operators
Grocery Date Tracker
Track expiration dates faster, reduce waste, and help your store catch products before they go out.
If you want a store, press Contact Me and fill in the info. Leave the x's alone. I will give you more instructions when I email you back.
Faster
Date checks
Clearer
Store reports
Cleaner
Team workflow
The problem
Manual date tracking costs stores time, focus, and money.
Grocery teams are often asked to track hundreds or thousands of expiration dates with paper notes, spreadsheets, memory, or rushed department checks. That slows down employees and makes it easier for products to slip through.
Important dates get buried
Without a clear system, urgent items can blend in with routine tasks and become harder to catch before they expire.
Reporting is hard to prove
Owners and managers need a simple way to see what was checked, what needs attention, and where the store is improving.
How it works
A simple workflow for daily store operations.
Paste Invoice
Items Organized
Dates Tracked
Reports Generated
Store Saves Time
Features
Everything a store needs to manage expiration tracking with confidence.
Expiration Tracking
Keep date-sensitive products organized by urgency and department.
Department Filters
Focus each team on the products and aisles they actually manage.
Employee Permissions
Give staff the right level of access without exposing admin controls.
Store Account Management
Support store-level settings, accounts, and onboarding needs.
Reporting
Review work completed, product status, and store follow-up areas.
Cloud Access
Use the tracker from supported devices without local installs.
Automatic Backups
Protect important store data with managed backup support.
Admin Controlled Onboarding
Keep new stores and employees controlled through admin workflows.
Screenshots
A quick look at Grocery Date Tracker in action.
Current Pull List
Review active products, expiration dates, markdown status, and item actions in one working list.
At a Glance
Quickly see how many items are expired, coming up soon, or already marked down.
Date Filters
Focus on the departments, dates, and products that need attention first.
User Manager
Set account roles and permissions so each person only sees the controls they need.
Pricing
7-Day Free Trial
$1,000/month per store
ABSOLUTELY NO HIDDEN FEES
While inflation raises prices, we stay put.
If you are a small mom and pop shop, email me and we can discuss prices.
- Hosting
- Backups
- Updates
- Employee Accounts
- Support
About the developer
Built from real grocery store experience.
My name is Jeremy, and I built Grocery Date Tracker after seeing firsthand how difficult it can be to manage expiration dates manually inside a real grocery store.
This software was built around real store workflows, real problems, and real feedback.
Testing and proof
Early testing notes from real store use.
Store Currently Testing
I allowed North Fresno Grocery Outlet to use the program in early access. Though there were limited entries, it was still accurate and proved to be promising.
Time Saved
Instead of having two people search dates all shift, or about $202 once a week, the program does it for you so you can have more hands taking care of the store.
Waste Reduction
Instead of throwing away hundreds of dollars worth of product because it was never caught, you can mark it down at a discounted price before it goes out.
Product status
Keep customers informed before and after launch.
Product Updates
I will resume updating the website one week after release, so I have plenty of information to go off of.
Planned Maintenance
To be determined.
Known Issues
- Still says Trial even if you paid.
- Can accidentally delete boss account.
- Spacing looks a little funky.
- Loading could be faster.
Support Notices
Available on all days unless on vacation. I will give notice prior and usually respond within 24 hours.
Contact
Request access or ask a question.
Use the links below to contact Grocery Date Tracker or follow product updates.